If there is one thing you want to do for your finance team, it’s to save them time and unnecessary tasks. What if we told you that a number of tasks for your finance team completing could become automated processes?
Automated expenses and the use of smart phones
With MyExpenseZone, you can manage your expenses using any device at any time. Instead of waiting to be back in the office to start your expense claims, you can submit them right away. With the use of our receipt scanner, you also avoid the pressure of having to keep all your receipts. All you have to do is snap a photo of your receipt and a digital copy will be produced having analysed and captured all the important detail of the receipt. Just save and sent to your approver to review. The also eliminates the worry of receipts becoming damaged whilst on your travels.
Mileage tracking with automated expenses
Business travel can be one of the trickiest areas of expense claims. Which is exactly why we are proud to provide our mileage tracker. With MyExpenseZone, you can track your miles in just a few clicks. Even better, you can submit your miles on the go using your smartphone. There’s even an option to select around trip, or include a waypoint along the journey.
Automated policy tracking
MyExpenseZone also saves time with the use of automated policy tracking. This feature allows your existing policies to be integrated into the system. For example, if a claim breaches any of your limits, a report is automatically created and flagged. Not only does this prevent unwarranted claims but it also acts as a powerful policing tool for finance teams, reducing processing times with little manual effort.
Petty cash management
With expense management, petty cash management is a well known hassle. However, automated expense management removes the need for cash and piles of receipts. So not only can you avoid the need for petty cash management, you can also approve claims faster due to our automated solution.
Credit card receipt matching
Credit card receipt matching is a tool that significantly speeds up the reconciliation process. It works with the use of AI learning to automatically pair submitted expense details with corresponding credit card items. This provides a fast and simple process for all claimants and further reduces admin times for finance teams as they no longer have to manually sort through bank data records to find matches.
If you would like to find out more about saving your finance team time, contact us today and a member of the team will be happy to help.